WORKSPACE IN THE COVID-19 ERA:
Workspaces must adapt to the new realities of the COVID-19 era. Reduced density, protective shields, increased hygiene measures and health-oriented entry screening are now necessary and expected. We have reimagined Temescal Works focused on one thing — your peace of mind.
Ready for the Next Normal in the COVID-19 Era
As shelter-in-place restrictions ease, we have reimagined Temescal Works. We’re meeting all the requirements for the COVID-19 era as they develop, and we’ve gone the extra mile to welcome you back with added peace of mind.
Temescal Works follows the Site-Specific Protection Plan (SPP) per the Alameda County Health Officer. We are also following applicable state and federal guidelines. Examples of measures we are adopting are described below. We have dedicated staff to administer entry protocols, manage flow of occupancy, and answer questions.
- Minimum 6’ distance between people waiting to enter the building.
- Mask required to enter.
- Temperature check of everyone entering with a simple, no-touch thermometer. If over 100.4°F, you will be asked to postpone your visit.
- Symptom check required. If you have had any of the following symptoms in the previous 14 days, or been in contact with someone who has, you will be asked to postpone your visit:
- Shortness of breath or difficulty breathing
- Muscle pain
- Sore throat
- New loss of taste or smell
If you pass the screening, you will be given a colored sticker of the day that shows proof of having been screened that day.
- All enclosed spaces equipped with circulating air purifier with True HEPA filter and internal UV light. 3 Levels of Purification:
- UV sterilization: Exposing bacteria, viruses and protozoa to UV light renders them incapable of reproducing and infecting.
- True HEPA filter: Captures particulate matter down to 0.3 microns.
- Activated carbon: Removes certain gases and odors from the air.
- UV/oxidization units added to all HVAC units (pending installation in July 2020) and HVAC filters upgraded to recommended MERV-13 rating.
- New HVAC protocols adopted for different weather conditions to maintain steady air flows and to steadily replenish indoor air with outside air.
- Air quality is an understandable concern in the COVID-19 era, and Temescal Works has put together an HVAC (heating, ventilation and air conditioning) protocol based on Position Documents put out by the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE)
and discussions with our HVAC contractor. Please read about our findings and HVAC protocols here.
- Masks required in all common areas, including kitchen, restrooms, and along paths of travel. If you forget your mask, one will be provided.
- Temescal Works team members will wear masks.
- Maintain a minimum 6’ distance from others, wherever possible.
- Sneeze and cough into a tissue or your elbow.
- No hand shaking or engaging in unnecessary physical contact.
- 6’ wide pathways throughout the space. Most pathways are in a single direction.
- Visual cues (signage and markings) to encourage physical distancing and safe practices.
- Dedicated desk seats spaced 6’ apart or separated with protective screens.
- Staggered seats and protective screens at drop-in workstations create physical separation.
- Fewer dedicated desks and drop-in workstations.
- Fewer seats in meeting rooms and common areas.
- Touchless faucets and soap dispensers in restrooms.
Disinfecting & Hygiene
- Common areas and frequently touched surfaces disinfected regularly throughout the workday.
- Meeting room tables, chairs, remote controls and whiteboard accessories disinfected after each meeting.
- Enhanced overnight disinfection by contracted cleaning crew.
- Disinfectant wipes (pending availability) and hand sanitizers in all common areas.
- Tissue dispensers at public doors to avoid touching door handles.
- Disposable workstation placemats available.
- Use of kitchen is limited to one person at a time.
- Washable mugs, dishes and cutlery are available.
- Single-use compostable cups, plates and utensils also available.
- Refrigerator is available for use, but no overnight storage. Food brought in your own cooler is strongly encouraged.
- Density has been reduced so attendees can sit 6’ apart.
- Each meeting room equipped with circulating air purifier with True HEPA filter and internal UV light.
- Tables, chairs, remote controls and whiteboard accessories are disinfected after each meeting.
- Protective screens for added peace of mind.
Private Phone Booths
- Equipped with circulating air purifier with True HEPA filter and internal UV light.
- Disinfectant supplies are available for use in each booth.
- Staff disinfect booths on a regular schedule throughout the day.
Frequently Asked Questions in the COVID-19 Era
Is there a screening process for entry?
Every member, guest or meeting room attendee must have their temperature taken and symptoms checked. Unless the screening gives an “all clear”, you will be asked to postpone your visit.
Do I have to answer the symptom check questions each time I enter the building?
No. Members will be asked to sign the COVID-19 Addendum to the Membership Agreement before re-entering the building post Shelter-in-Place. Your acceptance of the Terms and Conditions include:
YOUR SYMPTOM-FREE ASSURANCE: Each time you enter the building, have your temperature checked and pass the screening desk, you assure Temescal Works and your coworkers that in the last 14 days you have not had any of the symptoms or been in contact with someone who has. If you cannot make this assurance, we will ask you to postpone your visit to Temescal Works.
Do I have to wear a mask?
Masks must be worn in common areas, including kitchen, restrooms, and along paths of travel. Members/users in workstations or desks with dividers, or in private offices, are encouraged to use masks. It is recommended that you wear a mask when talking on the phone, or having conversation, at your workstation.
What safety measures are in effect?
We have de-densified the workspace and setup protective screens, enhanced cleaning measures, provided disinfecting wipes and hand sanitizers in all common areas, and established guidelines for safe practices.
How is the air quality?
We have invested in new systems and adopted new operating protocols for air quality in the COVID-19 era. UV/oxidization units are being added to all HVAC units in the building (pending July 2020 installation) and filters on the HVAC units have been upgraded to the recommended MERV-13 rating.
The UV/oxidization units kill 99% of bacteria, mold and viruses and emit zinc ions that kill 99% of viruses on surfaces. The new operating protocols deploy the systems in the building in different configurations depending on weather conditions to steadily bring in outdoor air and extract indoor air to maintain a steady flow of fresher air while killing 99% of viruses in the ambient air in the building.
What kind of precautions are taken in meeting rooms?
Each meeting room has a circulating air purifier system with True HEPA filter and internal UV light. Density has been reduced and protective screens added to create physical distancing. Tables, chairs, remote controls and whiteboard accessories are disinfected after each meeting. Additionally, the air purifiers in each meeting room are operated at high intensity for 15 minutes after each meeting to fully recycle the air in the room through the air purifiers.
What kind of precautions are taken in private phone booths?
Each booth equipped with circulating air purifier with True HEPA filter and internal UV light. Disinfectant supplies are available for use in each booth, and staff disinfect booths on a regular schedule throughout the day.
Is there coffee service?
Yes! Coffee servers and creamers will be made available by staff.
Are dishes and utensils provided?
Yes! Washable mugs, dishes and cutlery are available. Single-use compostable cups, plates and utensils also available.
Is there a refrigerator I can use?
Yes, but there is no overnight storage. We strongly encourage members and visitors to bring food in your own cooler.
Is there a common dining area?
Unfortunately not at this time. In order to maintain physical distancing, some kitchen amenities, such as coffee service, have now been moved to the dining area, and dining table and chairs removed.
Are you providing COVID-19 tests?
At present there are not enough tests to even meet the needs of first responders and critical clusters of vulnerable people, so Temescal Works doesn’t have access to tests. We can provide a list of nearby locations where tests are available. As more testing capacity becomes available, and tests become available that don’t require sophisticated training or equipment, we may be able to offer tests for our members.
Are you participating in COVID-19 contact tracing?
Counties are building up their capacity to trace people who have been in contact with or close to people who are found to have COVID-19. As more becomes known about the contact tracing program in Alameda County, Temescal Works will evaluate whether there is a useful role we can provide.